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CHUK Hospitals
CHUK Coordination Night, duty Holidays :+250 788 304 005
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RECRUITMENT PLAN Q2 2018-2019

No

POST

IV

Level

Index

Job Profile

Job Description

1

HUMAN RESOURCE ADMINISTRATION OFFICER
(1 PERSON)

UNDER SUPERVISION OF DIRECTOR OF HRM UNIT

300

4.II

1141

A0 in Human Resources Management or Public
Administration

1. Develop and implement policies on issues such as working conditions, performance management, equal opportunities, disciplinary procedures and absence and interpreting and advising on employment legislation
2. Dealing with grievances and implementing disciplinary procedures 
3. Monitor staff attendance activities
4. Provide information and assistance to staffs, supervisors on human resource and work related issues.
5. Investigate and report on industrial accidents for insurance carriers.
6. Analyze information and evaluate results to choose the best solution and solve problems 
7. Administer and coordinate the process of contract renewals, prepare letters, coordinate with departments, and get approvals;
8. Leave management
8. Update staffs list
9. Management of new staff in social health or other insurance
9. Interpret and advising on employment legislation 
10. Perform difficult staffing duties, including dealing with understaffing, refereeing disputes, firing employees, and administering disciplinary procedures.
11. Submit monthly, quarterly and annually report to the supervisor
12. Perform other related duties as required

2

HUMAN RESOURCE IN CHARGE OF RECORDS (FILLING MANAGEMENT)

(1 PERSON)
UNDER SUPERVISION OF DIRECTOR OF HRM UNIT

300

4.II

1141

A0 in Human Resources Management or Public
Administration

1. Maintains historical human resource records by designing a filing and retrieval system, keeping past and current records.
2. Maintain records and compile statistical reports concerning personnel-related data such as hires, transfers, performance appraisals, contracts and absenteeism rates.
3. Entering, transcribing, recording, storing, or maintaining information in written or electronic form.
4. Performing day-to-day administrative tasks such as maintaining information files and processing paperwork
5. Submit monthly, quarterly and annually report to the supervisor
6. Perform other related duties as required

3

FLEET MANAGEMENT OFFICER (1 PERSON)

UNDER SUPERVISION OF LOGISTIC OFFICER

300

5.II

951

A0 or A1 in Mechanical engineering or technician

1. Know how to price, spec, and purchase or lease vehicle spare parts,
2. Read an invoice, and the distribution network from order to delivery,
3. Understand vehicle systems and technology and authorize repairs,
4. Create and establish fleet policies and procedures,
5. Establish a fleet budget, both expense and capital,
6. Manage, assign, and track use of pool vehicles as required,
7. Report fleet expense performance regularly to management,
8. Oversee proper use of fuel cards,
9. Oversee the deployment of vehicles;
10. Maintain daily inspections,
11. Obtain and maintain annual inspections,
12. Maintain the parts inventory
13. Schedule and manage vacations, sick days and tardiness
14. Maintain, log and account for fuel and oil storage tanks,
15. Conduct safety meetings,
16. Develop, maintain and adhere to disciplinary procedures, driver orientation program
17. Perform any other duties as assigned by immediate line Manager.
18. Submit monthly, quarterly and annually report to the supervisor

4

CASHIER
(3PERSONS)

UNDER SUPERVISION OF PRINCIPAL CASHIER

300

8.II

660

A1 or A2 in Accounting, Commerce and Accounting or Computer Science and Management

1. Managing all the cash transactions in their place of work
2. Maintaining daily account of the daily transactions
3. Checking the daily cash balance
4. Interacting with the customers that come to the counter
5.Guiding and solving queries of customers
6. Checking for the price on the price list correctly
7. Providing training and assistance to new joined cashiers
8. Reporting discrepancies they find within the accounts to their superiors
9. Make daily report of transactions
10.Contribute to the hospital environmental hygiene
11. Participating in quality assurance and quality improvement of the hospital
12.Perform any other duties as assigned by immediate line Manager.
13. Submit monthly, quarterly and annually report to the supervisor

5

PLUMBER
(1 PERSON)
UNDER SUPERVISION OF INFRASTRUCTURE MAINTENANCE OFFICER

300

10.II

300

A1 or A2 in Public works with skills in plumbing

1. Perform the repair of water circuit
2. Perform the preventive maintenance and curative maintenance of water circuit.
3. Submit monthly, quarterly and annually report to the supervisor
4. Perform other related duties as required

6

DRIVER
(4 PERSONS

UNDER SUPERVISION OF FLEET MANAGEMENT OFFICER

300

10II

300

 

A2 in any field with driving license at least category B

1. Run errands as required by the hospital
2. Conducting basic maintenance checks
3. Maintaining vehicle hygiene
4. Checking all relevant equipments
5. Regularly keep vehicle maintenance records and fuel consumption
6. Keeping logs and collecting daily schedules
7. Perform any other duties as assigned by immediate line Manager.
8. Submit monthly, quarterly and annually report to the supervisor

7

REVENUS OFFICERS
(5 PERSONS)

UNDER SUPERVISION OF SENIOR RECOVERY OFFICER

300

5.II

951

A0 in Finance, Accounting, Management, Business
Administration, Economics Professional qualification such as ACCA, CPA, CIA are an added value

1. Review the cost sheet of discharged patients for accuracy and completion in order to prepare billing statements
2. Prepare billing statements for insurance companies, patients and other third parties
3. Prepare reports and respond to inquiries concerning billing activities
4. Analyze invoices and data.
5. Check whether bills made out by cashiers is consistent with applicable rate
6. Meet the deadline for closing of bills agreed upon by clients.
7. Contribute to the hospital environmental hygiene
8. Participating in quality assurance and quality improvement of the hospital
9. Perform any other duties as assigned by immediate line Manager.
10. Submit monthly, quarterly and annually report to the supervisor

8

PETTY CASHIER
(1PERSON)

UNDER SUPERVISION OF CHIEF ACCOUNTANT

 

300

7.II

660

A1 in Management, Accounting or A2 in
Accounting with 2 years working experience

 

1. Establish and verify payment of medical and expertise certificates
2.Withdraw of pet cash from Bank
3. Management of pet cash for refund of caution money and pet cash for administration.
4. Prepare reports monthly, quarterly and annually and respond to inquiries concerning payment issues raised by patients.
5. Managing and verification of fuel
6. Contribute to the hospital environmental hygiene
7. Participating in quality assurance and quality improvement of the hospital
8. Perform any other duties as assigned by immediate line Manager.
9. Submit monthly, quarterly and annually report to the supervisor

9

ARCHIVES OFFICER

(1PERSON)

UNDER SUPERVISION OF DIRECTOR OF ADMINISTRATION AND LOGISTICS

300

6.II

793

A0 in Library and Information Science or A1 in Library & information Science, Office Management, Bibliotheconomy

1. Storing, arranging, indexing and classifying records;
2. Facilitating the development of filing systems, and maintaining them to meet administrative, legal and financial requirements;
3. Overseeing the management of electronic and/or paper-based information;
4. Setting up, maintaining, reviewing and documenting records systems;
5. Identifying the most appropriate records management resources;
6.  Managing the changeover from paper to electronic records management systems;
7. Preserving institution memory and heritage;
8. Enabling appropriate access to information;
9. Responding to internal and/or external information enquiries;
10. Training and supervising records staff;
11. Submit monthly, quarterly and annually report to the supervisor
12. Perform other related duties as required

 

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